Business Letter

 Example

Jens Fischer
Bismark-Strasse 31
D-17489 Greifswald
Germany
Telephone: 0049 381 64352
email: Fischer@yahoo.de

  

Mattews and Sons
134 Old Street
London EC1V 9BN
Great Britain                                              6 March 2004
 
 
 
Dear Sir or Madam
 
Microlas 50 / article in your homepage
 
In your homepage we read that you have developed laser equipment for measuring distances in the -range called Mikrolas 50.
 
The article did not mention a price.
 
The company I work for develops new engines with high rpm. We are very interested in the application of your equipment.
 
Please send us your latest pricelist.
 
We look forward to hearing from you as soon as possible.
 
 
 
Yours faithfully
 
 
 
Jens Fischer

 

 

Info-Box

 

1. Date (month as a word)

2. June 2004  =

2.6.2004 (GB)
6.2.2004 (USA)

 

2. Salutation + Complimentary close

Dear Sir
Dear Sir or Madam
  • Yours faithfully

 

Dear Mr Jones / Dear Ms Jones
  • Yours sincerely

 

Dear James
  • With kind regards
  • With best wishes

 

3. Useful Phrases

introduction

  • We see from your advertisement in the magazine / internet that

  • We found your address in the magazine / internet

  • We have been informed that

  • We have learnt from your business partner / supplier that you

  • We saw your products while visiting the Cebit in Hanover

 

subject of the letter

  • Please send us your offer for ...

  • Please let us have your prices for ...

  • Please send us your catalogue and latest price list.

  • What are your terms of payment and delivery?

  • What are the charges for ...?

  • What would be your earliest possible delivery date?

 

close

  • We look forward to hearing from you soon.

  • Please send us your offer by return of post.

  • We would be pleased to hear from you soon.